Payslip data view

The payslip heading originally specified by you here. You can change it if you want to.

 

This indicates whether the employee is paid by the hour or receives a fixed wage. If you change this setting and save the payslip, the new setting will be carried over to future payslips.

 

The first figure in the column shows how many hours the employee should have worked during the payslip period (normal time due). It is followed by the normal time actually worked, short time, overtime and night work. "Total time" is the sum of normal time and overtime. The last two items show the bank balance brought forward from the previous payslip and the balance which will be carried forward to the next payslip. N.B. Night work is shown as a separate item for reference purposes. It will already have  been included in normal time or the appropriate overtime.

 

The hours which will be used to calculate the gross wage.

 

The hourly rates at which normal time, short time and overtime are calculated. No rate appears opposite "Normal time" in the sample payslip because this employee receives a fixed wage.

 

Only visible if you have chosen to bank overtime and short time. If the bank balance is > 0 (accumulated overtime) it will be added to weekday overtime in the "Paid hours" column; if it is < 0 (accumulated short time) it will be made positive and added to short time in the "Paid hours" column. The bank balance will then be cleared and the calculated wage will be adjusted to accord with the changed hours.

 

Only visible if you have chosen to bank overtime and short time. Adds the weekday and Saturday overtime in the "Paid hours" column to the bank balance and subtracts the "Paid hours" short time from this balance. The short time is then added to the employee's paid normal time (making normal time = normal time due), and the short time and the weekday/Saturday overtime are cleared from the "Paid hours" column. The calculated wage is adjusted to accord with the changed hours.

 

Allows you to make a withdrawal from the employee's savings account. The amount withdrawn will appear under "Additional payments and/or deductions" and the employee's wages will be adjusted accordingly.

 

The method of payment (cash, cheque or electronic) and banking details (if applicable).

 

This option is set ON by default. If you set it OFF, the payslip will not be printed when OK (Save) is pressed.

 

Whatever remarks you type here will be printed on the payslip.

 

This list shows the items from which the employee's nett pay is calculated. You can add further payments and deductions to the list, edit existing ones or delete them. To add an item, click "Insert" and select the description you need from the window that appears. Enter the other information required there and click OK. The new item will be shown on the payslip and the employee's nett pay will be adjusted accordingly.

 

This field only appears when an employee receives a fixed wage.

 

This button only appears when an employee receives a fixed wage. It will recalculate the hourly rates shown in the tariff column in accordance with the amount of the wage.

 

There are four buttons in this group: Weekdays, Saturdays, Holidays and Bank balance. They can appear ONLY when the option to balance hours has been chosen AND there is short time in the "Paid hours" column AND one or more of the following is present: weekday, Saturday or public holiday overtime (in the "Paid hours" column) or a positive balance in the bank. If there is weekday overtime, the Weekdays button will be visible; if the balance in the bank is > 0, the Bank balance button will be displayed etc. The buttons are used to offset (reduce) the short time by "paying for it" with overtime. In the example shown, clicking the Saturdays button will subtract the Saturday overtime from the short time, leaving 13.88 hours short.  As the Saturday overtime has been used up, it will be cleared and the Saturday button will disappear. Because the short  time has been reduced by 14.12 hours, the employee's normal time will increase accordingly. There is still weekday overtime which could be applied to the remaining short time. The employee's wages will reflect these changes.

 

This button will appear if the option to balance hours has been set. It will return overtime and short time on the payslip to their original values and adjust the employee's wages accordingly.

 

The employer's UIF contribution.

 

Recalculates the employer's and employee's UIF contributions. Press it if you have made any changes affecting the employee's gross pay, although the system will warn you when you save the payslip that UIF needs to be recalculated.

 

When ticked, indicates that no UIF is to be deducted. See "Read me" below.

 

Recalculates SITE/PAYE if necessary.

 

The difference between SITE and PAYE is explained here.

 

Click to read an important note regarding the calculation of UIF.

 

Save the values currently displayed.

 

Close the window without saving any changes. If the payslip has just been created and has not yet been saved, it will not be written to the hard disc.

 

Add an additional payment or deduction to the payslip. This will change the nett pay if the added item has a value <> 0.

 

Change the amount of an additional payment or deduction. This will alter the nett pay.

 

Delete an additional payment or deduction from the payslip. This will change the nett pay if the value of the deleted item was > 0.