AFRICLOCK USER MANUAL
AfriClock
Program setup/Getting started
Running the setup program
First program run
Company details
UI-19 values
PAYE/SDL values
Registration options
Employee groups
List of groups
Adding an employee group
Clock stations
List of clock stations
Adding a clock station
Registration
Time programmes
List of standard time programmes
Adding a new time programme
Adding working sessions/breaks
Time rounding values
Creating button list
Main window
Tables
Additional companies
Master tables
Employee master table
Updating employee particulars
Button master table
Public holidays master table
Adding a public holiday
Pick a date
Shifts
List of time programme links
Adding a time programme link (one employee/employee group)
Time programme link (selected employees)
Adding a time programme link (selected employees)
List of time programme overrides
Adding a time programme override
Time defaults
Method for processing public holidays
Exception handling during conversion process
Conversion method
Ignore overlap~with with payslips when converting
Changing night work defaults
Pay defaults
Coinage defaults
Hardware
Clock adjustment records
Data
Import/Export data
Import employees from Excel
CSV format (movements)
CSV format (attendances)
Exporting from print preview
View/Reprocess data log
Browse clock log
Read button and identify worker
Identification of buttons
Personnel
Appointments/Terminations
Add a new employee
Terminate an employee's services
Re-employ a previous employee
Mass-edit employee data
Button assignments
Take a button off an employee's name
Issue a new button to an existing employee
Printouts
Print employee list
One employee
Attendance records
Employment history
Time programme history
Button allocation history
Leave
Piece-work
Bonuses and deficits
Meter readings
Advances and purchases
Loans
Savings plan
Payslips
Piece-work and activities
List of standard activities
Adding a standard activity
Activity/clock station links
Adding activity/clock station link
Activity/button number links
Adding button/activity link
Processing: Piece-workers
Piece-work entries
Adding a piece-work entry
Create multiple piece-work entries
Processing: Clock workers
Final report: production bonuses/deficits
List of bonus/deficit entries
Adding a bonus/deficit entry
Reports: Clock workers
Reports: Piece-work: Detail
Reports: Piece-work: Summaries
Movements
Add manual clock movement
Data processing
Absences
Browse actual clocking records/movements
Printouts
Extras
Convert
Unallocated button
Conversion exception***
Attendance
Adding an attendance record
Data processing
Mass-create attendance records
Adjust records for rainy days
Adjust arrival or departure
Delete attendance records (all employees)
Printouts: routine
Printouts: exceptions
Leave
List of leave records
Adding a leave record
Leave calculation method
Generate leave records for a group of employees
Payslips
Generate
Balance hours
Banking overtime and short time
Payslip item descriptions
Add payslip item definition
Payslip options
Payslip data view
Adding payment/deduction to payslip
Payslip print preview
Show/edit payslips
Advances
List of advances / sales / payments
Add a record
Import advances from EXCEL
Import performance bonuses and penalties from EXCEL
Meter readings
Selecting options for mass reading entry
Add a reading record***
List of meter readings
Loans / Savings
List of loans
Adding a loan record
Interim savings transactions
Adding a savings transaction
Finalised savings transactions
Printouts
Bank/Cash
Returns
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Advances and purchases
This is a list of additional payments made to the employee and of money owed to you by him/her for goods purchased, salary advances etc. This is discussed
here
in more detail.
Insert
Click here to create a new record for the employee.
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Change
Edit the highlighted record.
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Delete
Delete the highlighted record.
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